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Business Administrator / EA to £50K (Contract position) - Reading

up to £50,000pa CONTRACT OPPORTUNITY - Business Support
Ref: 140 Date Posted: Thursday 06 Jan 2022
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Business Administrator / EA

Are you energetic, resourceful and creative? We are looking for a  Business Administrator for an exciting and challenging position supporting three Sr. Director / Directors.
The successful candidate will enjoy a dynamic, fast-paced environment, be flexible, like working closely with others, and take pride in their work. This role requires good complex calendaring skills, operational excellence, an efficient use of business systems, and the effective management of data. This role also requires skill and knowledge to manage processes, to prioritize time, and to work with business partners to drive for the success of the company.

Key Responsibilities include:
• Proactively and efficiently manage the complex calendar for the Growth and Strategy Directors and help prioritize meetings based on business needs
• Evening and weekend checks for calendar changes and alerting manager of calendar changes
• Ability to look ahead and understand the prioritization of key objectives and help manage the deliverables or priorities
• Assist with all meeting logistics, small to large events and other ad-hoc administrative tasks
• Schedule customer, partner, employee meetings, all -hands, off-sites, summits etc.
• Plan & coordinate domestic and international travel from end to end for the executive by developing itineraries and agendas; scheduling flights, booking other transportation and ensuring adequate time and back-up plans; arranging lodging and meeting accommodations
• Reconcile and submit timely expense reports in compliance with MS Policy
• Proactively provide administrative and staffing support to the team, including but not limited to space, tracking capital assets, procurement, alias maintenance, headcount management, new/internal onboarding and event management
• Maintain group information with confidentiality and integrity. Use discretion to make decisions within your area of responsibility
• Procurement of goods and services including computer equipment, office supply, reference materials and facility requests. Manage aliases and support new employee setup (office, equipment, etc.)
• Assist the Business Manager with budget processes, producing reports, planning, managing and tracking operating expenses for the teams, as well as managing, tracking and closing PO’s
• Plan, coordinate and execute team morale events by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustment to plans as needed

 

We're looking for candidates who meet the following criteria:

Minimum of 3 years of demonstrated work experience in a fast-paced administrative capacity supporting executives. Proactive in anticipating executives’ needs and able to work independently to make administrative decisions and possess executive maturity

• Strong abilities with - Outlook, Word, Excel, Power Point, Visio, SharePoint, Teams
• Ability to expand core working hours to accommodate time zones.
• Ability to effectively manage a high priority and time sensitive workload with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great
• Demonstrate ability to prioritize and manage complex schedules, as well as prioritize own work and resources to complete projects on time while maneuvering challenges effectively
• Diplomacy, ability to interface with a variety of executive levels with smooth and polished manner
• Agile in shifting directions in response to changing environment, ability to work effectively under tight time constraints, use good judgment and be a good team builder and negotiator

Terms

  • Monthly paid Temporary Worker contract (1 month notice all parties) up to £50k pa
  • 24 days holiday plus 8 public
  • Fully remote working with occasional travel to offices in Reading / Paddington - laptop, phone, WFH expense etc provided
  • Workplace Pension