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Office Administrator & General Finance - Part time hours to suit - Ascot

£13 - 15ph - Part-time
Ref: 177 Date Posted: Tuesday 21 Jun 2022
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Office Administrator with some Finance

  • Around 20/ 25 hours per week - ideally a few every day but open to discussion.
  • Ideally work from the office but a little hybrid might be possible once you're up and running.
  • C£12.50 - 14ph 

We're really excited to be working for this AMAZING film production agency based in Ascot but moving to Richmond around October 2022. If you are happy to make this move with the business then there's a fabulous permanent role waiting for you. But if Richmond's too far or you'd rather wait to see if you want to make the move with the business, we can consider you on a contract basis until the move date with no hard feelings if you decide to look around for something nearer home later in the year.

You'll be joining a team of highly engaged creatives who've produced hundreds of films and taken thousands of photos all over the world for their clients to market products, services, events and milestones. Two days are never the same and there's always new challenges, fresh technology and multiple projects on the go. As they've grown their MD needs support and this is where this new role will fit in.

Supporting the MD who is a dream to work for (I would say this as she's a friend of mine ... but it's true, she's great!) we're looking for a skilled and insightful Bookkeeper but also a stellar Administrator who can keep tabs on diaries, people, events, suppliers that sort of thing. So, on a daily basis you'll be:

  • Organising the accounts payable function - checking invoices, clearing for payments, quickly resolving queries and sending everything to the accountants for monthly payments
  • Expenses administration - the team travels A LOT so this can take up a fair amount of time checking receipts and passing to payroll
  • Setting up new suppliers on the system
  • Assisting Producers with Project Accounts inputs so they can stay on track with budgets and expenditure and understand where they are at, any point in time.
  • Maintaining client database
  • PA to MD - things like diary management, booking travel and meetings. She's a very organised person so this will be helping her stay afloat during extra busy periods and could be a range of different things so flexibility and a willingness to just be involved is cruicial. Helping with event organisation especially.
  • Office administration could literally be anything from placing orders to booking flights, arranging hotels and client hospitality, birthday pressies, Christmas parties. We need a lovely all rounder who likes being the 'Go To' person

Great if you have an interest in social media and marketing but we can't expect you to know everything so this could be added to the role if you're interested

This is going to be a really brilliant role for someone who loves being in a team of interesting, kind, funny and outstandingly professional people. The role will likely grow and develop over time so is well suited to someone who enjoys personal development and learning new things.